The Salty – Privacy Policy

At The Salty, your privacy and trust are a top priority. This policy explains how we collect, use, and protect your personal information when you visit our website, make a booking, or join one of our retreats. It also outlines your rights under applicable data protection laws.

1. Information We Collect

We may collect and process the following information:

• Booking details: Name, email, phone number, nationality, date of birth, passport information (when required by local law), payment details, arrival/departure details.
• Stay-related details: Dietary preferences, activity level, medical conditions (only when relevant to your safety), emergency contacts, and optional extras.
• Online interactions: IP address, browsing data, and cookies when you use our website.
• Employment & collaboration data: CVs, applications, or proposals if you apply to work with us or collaborate.
• Photography, video & audio: Images and recordings captured during your stay or at our events.
• CCTV footage: For safety and security purposes at certain retreat properties.

2. How We Use Your Information

Your information helps us:

• Process bookings, payments, and invoices.
• Communicate important updates before, during, and after your stay.
• Organise activities, transport, meals, and retreat services.
• Fulfil legal obligations (e.g., reporting guest data to local authorities).
• Improve our services, website, and guest experience.
• Ensure the safety and security of guests, staff, and property.
• Share photography, video, and audio material for promotional and editorial use (see Section 8).

We will never sell your data to third parties.

3. Sharing of Information

We may share your data with trusted third parties only when necessary to deliver services, including:

• Payment providers and banks.
• Booking platforms and reservation systems.
• Transport and activity partners.
• Government or legal authorities when required by law.

If data is processed outside the EEA, it will only occur with appropriate safeguards in line with GDPR.

4. CCTV & Security Monitoring

Some of our retreat locations use CCTV for the safety of our guests, staff, and property, and to prevent, detect, or investigate potential criminal activity.

• What we collect: Video footage (no audio).
• Purpose: Security, crime prevention, and compliance with local laws.
• Storage: Footage is kept for a limited time (typically 5–30 days depending on location) unless required longer for legal or security reasons.
• Legal basis: Legitimate interest in maintaining a safe environment, and in some destinations, compliance with local regulations.

5. Data Retention

We retain personal information only for as long as necessary to:

• Deliver the services you’ve booked.
• Comply with legal, accounting, and tax obligations.
• Resolve disputes or defend legal claims.

Booking and guest data is typically kept for 5 years, unless local law requires longer. Optional medical information is deleted shortly after your stay.

6. Your Rights

You may have the right to:

• Access the personal data we hold about you.
• Request correction or deletion of your data.
• Withdraw consent where processing is based on consent.
• Object to processing for marketing purposes.
• Request restriction or portability of your data.

To exercise your rights, please contact:
📩 saltyhq@thesalty.co

If you believe your data has been mishandled, you may also lodge a complaint with your local data protection authority.

7. Cookies & Online Tracking

7.1 We use cookies and analytics tools to improve our website and understand how visitors use it. You can disable cookies in your browser settings at any time. See our Cookie Policy for more details.

7.2 Types of cookies we use:

Essential Cookies

Required for the website to function correctly. These cannot be disabled without affecting core features.

– WordPress session and login cookies

– WooCommerce session and shopping cart cookies

– WooPayments / PayPal session cookies (during checkout)

– GTranslate language preference cookie

– WP Rocket caching cookies

– Security cookies (All-In-One Security, Really Simple Security)

– Cookie consent preference (remembers your banner choice)

Analytics Cookies

Help us understand how visitors interact with the website so we can improve it.

– Google Tag Manager / Google Analytics (loaded via GTM4WP)

Marketing & Third-Party Cookies

Used to connect with email marketing platforms and display embedded social content.

– Mailchimp for WooCommerce (email subscriber syncing and tracking)

– Curator.io (embedded social media feed — may load cookies from Instagram, Facebook, or other social platforms under their own policies)

7.3 You can manage, block, or delete cookies at any time through your browser settings. Please note that blocking essential cookies may prevent parts of the website from functioning correctly.

7.4 By continuing to use this website, you acknowledge the use of essential cookies. Where required by law, we will request your consent before loading non-essential cookies (analytics and marketing). You can change your preferences at any time via the cookie banner.

7.5 For questions about our use of cookies, contact us at:

saltyhq@thesalty.co

8. Photography, Video & Audio Consent

Retreat life is full of moments we love to capture and share. By booking with The Salty or entering our properties, you agree to the following:

• Consent by participation: By being onsite or joining activities, you grant The Salty permission to film, photograph, or otherwise record you.
• Use of content: These recordings may be used in promotional, editorial, or commercial materials worldwide and in any format.
• No approval or payment: You waive any rights to inspect, approve, or request payment for the use of such content.
• Opt-out requests: You may notify us in writing before arrival if you do not wish to appear in media. While we will do our best, exclusion may not always be possible in group settings. No refunds or discounts will be offered for refusal to appear.
• Editorial control: All creative and publishing rights remain with The Salty.

9. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.